Ninja express routine: 5 tips for daily compliance
Imagine starting your day with total peace of mind, knowing that a surprise audit is no longer a source of stress, but a simple formality. You're a QSE (Quality, Safety and Environment) manager, and not so long ago compliance was an insurmountable mountain, taking up hours of your precious time every day.
Now, thanks to a quick five-step morning routine, you've turned this daily challenge into a seamless compliance strategy. In less than 30 minutes, you can review regulations, check internal procedures, track non-compliance, raise awareness among your team, and even conduct a mini-audit.
These simple but powerful steps are not just an effective solution, they're your new reality. Find out how this routine has not only simplified your work, but also boosted the confidence of your entire team in complying with standards.
Action : Quickly consult a regulatory monitoring platform to check the latest legislative and regulatory updates relevant to your sector.
Objective Keeping abreast of new requirements and anticipating necessary changes.
Feasibility : You can do it with our Siris+ platform!
Ninja tip : Create a watch list with keywords specific to your industry to quickly filter out the most relevant information. You'll save time by avoiding non-essential information.
Action Review one or two critical internal procedures to ensure that they are up to date and comply with current regulations.
Objective Identify any non-conformities quickly and rectify them immediately.
Feasibility Feasible with good document management and a clear structure of procedures.
Ninja tip : To find out how to define your company's risk matrix, read our detailed article here.
Action Check non-conformities reported the previous day and ensure that corrective actions are underway or completed. Update the status of actions in your compliance management system.
Objective Ensuring that all non-conformities are dealt with quickly and effectively.
Feasibility Feasible if the non-conformity management system is properly implemented and regularly updated.
Ninja tip : Use colour codes in your monitoring system to instantly visualise the status of non-conformities. This tip will help you prioritise your actions effectively.
Action Send a short communication (email or internal memo) to your team to remind them of a specific compliance rule or share an important regulatory update.
Objective Maintain a high level of vigilance and awareness among employees.
Feasibility : Very feasible with effective internal communication tools.
Ninja tip : Organise a short weekly quiz on compliance rules with a small reward for the winning team. This makes learning interactive and engaging, while reinforcing everyone's knowledge.
Action Perform a mini-audit of one of your operations or a key process using a predefined checklist. Note any deviations and plan corrective action if necessary.
Objective Detecting and rapidly correcting deviations from established standards.
Feasibility Feasible for highly targeted audits of specific, simple processes.
Ninja tip : Turn your mini-audit into child's play with our intuitive checklist tool. Try our free demo today!
To ensure that these five steps are successfully integrated into your daily routine, here are the keys to success:
- Organisation and planning Plan your day and allocate specific slots to these tasks.
- Use of Effective Tools Adopt compliance management software, regulatory monitoring platforms and internal communication tools.
- Training and awareness-raising Train your teams so that they understand the importance of compliance and actively participate in the processes.
- Automation Automate as many repetitive tasks as possible, such as reviewing regulations and monitoring non-conformities.
- Management support Compliance: Ensure that management supports these initiatives and allocates the necessary resources to promote a culture of compliance.
With rigorous organisation and the use of the right tools, the five daily steps suggested are perfectly feasible for a QSE manager. The key is to create a well-defined routine and ensure that compliance management processes are well integrated into the company's day-to-day operations.
Question for readers: What challenges do you face in managing day-to-day compliance? Share your experiences in the comments below.
